Privacy Policy - Route to Food
Food, Kenya, NGO
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Privacy Policy

Route to Food Privacy Policy

We respect your privacy. Our Privacy Policy confirms that your information belongs to you: we won’t sell it to anyone, nor will we use it to spam you.

Route to Food is committed to the privacy of your Personal Information. Your information is yours – always. We will collect the minimum amount of Personal Information necessary to allow you to engage with the initiative. Our team is bound by confidentiality and privacy obligations that align directly with this Privacy Policy. They are given access only to the information they require to fulfill their responsibilities. This Privacy Policy describes and explains what Personal Information we collect, how we use it and how we protect it. “Personal Information” means any information, which identifies you or that you have sent to us, or information that when linked to other information, can personally identify you.

What personal data we collect and why we collect it

Demographic information

Name, surname and email address so that we know whom you are and that you’ve joined the alliance. We also ask you about which town you live in and for some demographic information. This is so we can make sure we’re reaching individuals who have an important role to play in realising the Right to Food in Kenya.

Contribution information:

Information we collect when we receive your contribution to the Route to Food. Name, surname, email address, social media names and the files you send us as your contribution. This includes your sender information and the content of the message. We use this information to communicate with you if necessary about your contribution, or to process your contribution as explained on the contribution page.

Comments

When visitors leave comments on the website we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: automattic.com/privacy. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Our contact form plugin does not store any of your submitted data on a remote storage platform.

Cookies

Unless you have disabled Cookies in your Internet browser, we will store Cookies on your computer/device when you visit our website. These Cookies (small text files containing a string of characters) enable us to recognise you as a returning visitor, track your usage behaviour, as well as store your user preferences and other information. We do this to remember information so that you will not have to re-enter it during your visit or the next time you visit the Website. Cookies also allow us to provide custom, personalised content and information, monitor the effectiveness of our communication campaigns, monitor aggregate metrics such as total number of visitors and pages viewed.

If you leave a comment on our website you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this website, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites will behave in the same way as if the visitor has visited the source website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

All website traffic data is sent to and processed by Google Analytics, but personal information is not processed or stored and IP addresses are anonymized.

How we protect your data and who we share your data with

We use a combination of technical, procedural and operational measures to keep your information safe and secure. We do not share your personal data with any third party organisations, developers or marketing agencies. If you choose to receive our newsletter/RSS updates, we add your name and email address to our MailChimp mailing list. You can choose to opt out of our mailing list at any time via your account settings page.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Information gathered by Google Analytics is also kept indefinitely for our logistical recording purposes, but this data is purely statistical in nature and cannot be used to identify specific users in any way.

What rights you have over your data

If you have an account on this website, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Please send an email to our website administrator Peak & Dale at info@peakanddale.com if you would like to review a copy of your personal data or have it erased from our database. They will honour your request as soon as possible.

Where we send your data

We disclose your Personal Information only to our Authorised Service Providers with whom we contract to assist us. We make use of Authorised Service Providers to host and run our servers, send emails and manage contributions or Route to Food event correspondence. They process your Personal Information strictly in accordance with our instructions and for the purpose for which such Personal Information has been disclosed to them. They will always be under obligation to protect your Personal Information on terms that provide the same or equivalent protection as set out in this Privacy Policy.

In the instance, where your contribution to the Route to Food, is such that you’ve agreed to sharing your Personal Information with others (for example if you’re an academic or a researcher) then we will do so, as you’ve given us express permission.

Visitor comments may be checked through an automated spam detection service. Anonymised website traffic is tracked by Google Analytics.

Can Route to Food change its Privacy Policy and what happens if it does?

Yes. We may change our Privacy Policy at any time. We will notify you of any lessening of your rights or our obligations regarding your Personal Information before such changes are made. We will post the new policy on the website and if it has an implication on how you’ve engaged with the Route to Food that you are not happy with, you can email us on info@routetofood.org and ask to change how we interact with you.

Contact information

If you have any further queries relating to our privacy policy, please contact the Route to Food team on, info@routetofood.org